City of Lufkin, 300 E. Shepherd
Lufkin, Texas 75902 936-634-8881

Purchasing Department
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Purchasing

Policy
Purchasing FAQs
Bid Opportunities
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The City of Lufkin has separated the purchasing and contracting process for goods and services into four areas:  1) INDIVIDUAL DEPARTMENTS and their levels of purchasing responsibility (explained in the Purchasing Policy); 2) ENGINEERING for construction, architectural and engineering services; 3) IT for Information systems, hardware and software; and 4) HR/PURCHASING for equipment, materials and supplies not furnished by the construction contractors and that are greater than $50,000. The HR/PURCHASING Department is responsible for coordinating and assisting with the purchasing policy.

 

Purchasing does not keep an active ongoing list of vendors interested in receiving bids. As indicated above, the City’s Purchasing is de-centralized, in that items less than $3000 are handled by individual City departments, as per the Purchasing Policy.

 

Bids for products/services between $3000 and $50,000 may be posted on our website: www.cityoflufkin.com and those over $50,000 will be posted on our website and published in our local newspaper – Lufkin Daily News.

 

In many cases, City makes purchases from state contracts, Buy Board and/or H-GAC.

 

In brief, the general purposes of the City of Lufkin’s Purchasing Policy are:

 

  • To afford the most competitive opportunity for individual vendors to provide items

to the City.

 

  • To minimize the administrative costs of manpower, storage, and freight costs associated with accomplishing the purchasing function.

 

  • To divide purchases into levels based upon dollar value and method of procurement. 

 

 

In order to comply with purchasing laws and regulations, HR/Purchasing is charged with establishing procedures and controls in the purchasing process. The purchasing policy of the City must conform to requirements as set out in the City Charter, City Code and State Statues.

Our Purchasing Policy can also be found on our website, under the Purchasing Dept.

 

The Purchasing department is located in City Hall, 300 E. Shepherd Street, Lufkin, Tx.  Regular business hours are 8 AM to 5 PM, Monday thru Friday. Vendors are welcome anytime, however it is recommended that you call (936.630.0555) for an appointment to assure availability.

 

Formal Bid Notices are published in The Lufkin News in the Classified section under Legal Notices.

 

Not every purchase over $50,000 requires formal bidding.  Exceptions include personal, professional or planning services, acquisition of land for rights-of-way, emergency purchases and single source items.



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